DublinData Centres

Document Controller

Full Time / Permanent Salary Negotiable

Ethos Engineering are mechanical and electrical consultants to the commercial, data centre, food and beverage, and light industrial sectors.

Our mission is to engineer systems that complement the purpose of each building we design, improve the immediate and surrounding community, and meet the objectives of its operations, inhabitants, patrons, operators, and staff.

We are ambitious, driven, innovative, and passionate about delivering excellence for our clients and their projects, and we never settle for delivering work quickly at the cost of quality. Our work environment is positive, professional, and supportive. We take our work seriously, but we like to have a lot of fun too and we place huge importance on having a great company culture. We have been recognised as a Great Place to Work 2020 and 2021 as well as Best Organisation to Work For 2022.

About Ethos - Data Centre
The Ethos Engineering Data Centre Team is growing since our successful expansion across Europe. We work with some of the largest blue chip technical clients in the world in this sector. Our success can be measured by the quantity of repeat business we secure with our client base across Ireland and Europe. Our highly technical team are trained to work on these prestigious projects facilitating their professional and personal growth. Innovation, quality, and speed of delivery are key to our success. Our team thrive on challenging technical projects with continuous peer to peer engineering reviews both internally and externally. Our people are ambitious, work on their own initiative and want to work for the best and with the best engineers in this industry.

Location: Dublin (office based) - Hybrid Working
Group: Data Centre
Salary: € Negotiable
Minimum Qualifications: Certified professional or similar level qualification 
Essential Experience: Minimum of 2 years’ experience in a similar role, ideally in the Data Centre, Industrial or High Tech industries 
Sectors: Data Centre
Job Description: Document Controller

About the Role Document Controller
As a Document Controller, you will be part of a highly creative and effective leadership team comprised of Mechanical Engineers, Electrical Engineers, and BIM Engineers, tasked with developing documentation tracking tools, reviewing technical documents, drawings or sheets being issued by the design teams and storing them properly within the assigned document repository. You will be responsible for all of the project documentation being issued by the design team and providing document guidance to all team members.

Candidate Attributes 

  • The candidate must be based in Ireland to be considered for this position

  • Strong communication, presentation, and organisational skills 

  • Be capable of taking on project tasks with guidance from senior staff. 

  • Good time management skills & ability to meet deadlines. 

  • Excellent IT Skills 

  • Motivated and flexible 

  • Strong ability to collaborate and work as part of a high-performance team. 

  • Fluency in English 

Role Requirements 

  • Manage Document control for the Data Centre team. 

  • The role involves reviewing/proofing project documentation before final issuing it to the client. 

  • Check for accuracy and editing of project reports. 

  • Efficient archiving, storage, and retrieval of project documentation 

  • Maintain an efficient up-to-date register of documentation. 

  • Provide input into document management procedures and keep up to date on industry best practices. 

  • Process documentation in line with project requirements including:

    • Drawings

    • Specifications

    • Calculations

    • Reports

    • Technical Submittals

    • Method Statements

    • Quality Inspections

    • Ancillary Certs

    • BCAR Documents

  • Collating documents and reports

  • Assist with delivering the quality assurance program.

  • Assist with company regulatory audits and Quality control checks, as required.

  • Complete administrative tasks to support the wider team as required.

  • Handle internal and external communication with a high degree of professionalism and confidentiality.

Key Knowledge 

  • Experience with web-based information management systems. 

  • Good IT skills covering Excel, Word, SharePoint, Outlook 

  • Experience with web-based applications/ software. 

  • Sound knowledge and recent experience using Bluebeam etc. 

• Flexible working times
• 20 Days holidays up to 25 days
• Pension Scheme
• Your own company laptop • Working travel out-of-pocket expenses
• Travel tax scheme or bike to work scheme
• Regular training/mentoring / further college support
• Support for Chartership
• A Professional Subscription Fee paid by the company
• Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)

At Ethos, our vision is to: “Be the company people want to work with, and for

Values Our values differentiate and focus us every day to be EPIC - for our people and our customers.

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